Accounting Office

What Do We Do?

The Accounting Office is responsible for:

• Accounts Payable and Accounts Receivable
• Vendor Maintenance within Colleague
• Financial Statements
• Cash Management and Investments
• Travel Vouchers

FY23 Year-End and FY24 New Year Orientation Now Available!

FY23 Year End Dates

• March 15, 2023

  Last day to submit bids for FY23 (ending 6/30/23) for Construction and General Services for processing by June 30, 2023.  See Expenditure Guidelines for additional details.

• March 15, 2023

  Last day to submit furniture requisitions for FY23 (ending 6/30/23) for processing by June 30, 2023. Furniture Planning/Procurement Process

• May 12, 2023

  Final date to submit FY23 requisitions for processing by June 30, 2023.

• June 25, 2023

  Last day for FY23 P-card charges.   The P-card may be used after this date, but charges may be considered FY24 expenses since card settlement times can take a few days.  

• June 29, 2023

  Last day to place orders for Office Depot to be charged as FY23 expense. Items are received after 6/30/23 will be considered FY24 expenses.

• June 30, 2023

  FY23 vouchers can only use prepaid expense object if paid by this date for future year expenses. Otherwise, FY23 and FY24 vouchers will need to be added for each respective year.

• July 14, 2023

  Last day to submit approved Payroll Adjustments (retroactive distributions). Any Change Funding Position Requests for FY23 must be submitted, approved and received by the Budget Office by July 14, 2023. These payroll adjustments will be processed via the Department Budget Table in PeopleSoft HCM on the July 31, 2023 payroll.

• July 19, 2023

  Last day to submit travel voucher reimbursements for FY23. Travel vouchers received after this date will be considered FY24 expenses.

• July 19, 2023

  Last day to submit non-PO/BPO vouchers, journal entries, internal charges, and equipment vouchers for FY23.  Non-PO/BPO vouchers, journal entries, internal charges and equipment vouchers received after this date will be considered FY24 expenses.

• July 26, 2023

  Last day to submit any/all FY23 vouchers. Vouchers submitted after this date will considered FY24 expenses.

• July 26, 2023

  Last day to submit FY23 PO/BPO close requests. If a SharePoint close request is not submitted, the PO/BPO encumbrance will be moved to FY24.

• September 15, 2023

  University due date for draft financials to the State of Illinois.

FY24 New Year Dates

• March 1, 2023

  FY24 requisitions may be submitted.

  Sole Source Submittals are due for 7/1/2023 start date.

• March 15, 2023

  Last day to submit copier, furniture, and software requisitions with a 7/1/2023 start date.

• March 15, 2023

  Last day to submit bids ($100,000+) for a 7/1/2023 start date for general services. 

• April 14, 2023

  Last day to submit 7/1/2023 RENEWAL requisitions that are over bid level ($100,000+).

• May 12, 2023

  Last day to submit FY24 requisitions with a 7/1/2023 start date.

• June 28, 2023

  Enter FY24 vouchers for payment required on 7/3/2023. 

• July 3, 2023

  FY24 Begins - vouchers for FY24 may be entered in Colleague. 

• July 3, 2023

  Resume JP Morgan and Office Depot purchases.