Accounting Office
What Do We Do?
The Accounting Office is responsible for:
- Accounts Payable and Accounts Receivable
- Vendor Maintenance within Colleague
- Financial Statements
- Cash Management and Investments
- Travel Vouchers
| FY25 YEAR END & FY26 NEW YEAR IMPORTANT DATES | |
| 4/1/25 | Departments can start submitting FY26 requisitions. Note: vouchers cannot be submitted for FY26 until 6/26/25 with payment no sooner than 7/1/25. |
| Sole source submittals due for a 7/1/2025 (FY26) start date. | |
| 4/15/25 | Last day to submit bids for a potential 7/1/25 (FY26) start date for general services. |
| Last day to submit bids for FY25 (ending 6/30/25) for construction and general services (dependent on bid). | |
| Last day to submit furniture requisitions for FY25 (ending 6/30/25), dependent on lead time for item. | |
| Last day to submit new software with a 7/1/25 (FY26) start date. | |
| Last day to submit copier requisitions with a 7/1/25 (FY26) start date. | |
| 5/16/25 | Last day to submit FY26 requisitions with a 7/1/25 (FY26) start date. Final date to submit FY25 requisitions. |
| 6/25/25 | Last day to place orders for Office Depot. (Must be received by 6/30/25). |
| 6/26/25 | If possible, please refrain from using P-Card after this date. Charges may take 2 days to settle. If charges settle after the statement date it may be treated as an FY26 expense. |
| First day to submit Fy26 vouchers for payments required on 7/1/25. | |
| 6/30/25 | FY25 vouchers can only use the prepaid expense object if paid by this date for future year expenses. Otherwise, FY25 and FY26 vouchers will need to be added for each respective fiscal year. |
| 7/1/25 | FY26 begins. Vouchers for FY26 may be entered in Colleague. Do NOT enter FY26 until now unless payment on 7/1 is required. Resume JP Morgan and Office Depot purchases. |
| 7/11/25 | Last day to submit approved Payroll Adjustments (retroactive distributions). Any Change Position Funding Requests for FY25 must be submitted, approved, and received by the Budget Office by 7/11/25. These payroll adjustments will be processed via the Department Budget Table in PeopleSoft HCM on the 7/31/25 payroll. |
| 7/17/25 | Last day to submit FY25 Travel Voucher Reimbursements |
| Last day to submit FY25 non-PO/BPO vouchers, journal entries, internal charges and equipment vouchers. | |
| 7/25/25 | Last day to submit all remaining FY25 vouchers |
| Last day to submit FY25 PO/BPO close requests | |
| 9/12/25 | University due date for draft financials to the State. |