Accounting Office
What Do We Do?
The Accounting Office is responsible for:
- Accounts Payable and Accounts Receivable
- Vendor Maintenance within Colleague
- Financial Statements
- Cash Management and Investments
- Travel Vouchers
| FY26 YEAR END & FY27 NEW YEAR IMPORTANT DATES | |
| 4/1/2026 | Sole source submittals due for a 7/1/2026 (FY27) start date. |
| 4/15/26 | Last day to submit bids for a potential 7/1/26 (FY27) start date for general services. |
| Last day to submit bids for FY26 (ending 6/30/26) for construction and general services (dependent on bid). | |
| Last day to submit furniture requisitions for FY26 (ending 6/30/26), dependent on lead time for item. | |
| Last day to submit new software with a 7/1/26 (FY27) start date. | |
| Last day to submit copier requisitions with a 7/1/26 (FY27) start date. | |
| 5/15/26 | Last day to submit FY27 requisitions with a 7/1/26 (FY27) start date. Final date to submit FY26 requisitions. |
| 6/26/26 | Last day to place orders for Office Depot. (Must be received by 6/30/26). |
| 6/26/26 | If possible, please refrain from using P-Card after this date. Charges may take 2 days to settle. If charges settle after the statement date it may be treated as an FY27 expense. |
| First day to submit FY27 vouchers for payments required on 7/1/26. | |
| 6/30/26 | FY26 vouchers can only use the prepaid expense object if paid by this date for future year expenses. Otherwise, FY25 and FY26 vouchers will need to be added for each respective fiscal year. |
| 7/1/26 | FY27 begins. Vouchers for FY27 may be entered in Colleague. Do NOT enter FY27 until now unless payment on 7/1 is required. Resume JP Morgan and Office Depot purchases. |
| 7/10/26 | Last day to submit approved Payroll Adjustments (retroactive distributions). Any Change Position Funding Requests for FY26 must be submitted, approved, and received by the Budget Office by the close of business at 4:30 p.m. on 7/11/26. These payroll adjustments will be processed via the Department Budget Table in PeopleSoft HCM on the 7/31/26 payroll. |
| 7/17/26 | Last day to submit FY26 Travel Voucher Reimbursements |
| Last day to submit FY26 non-PO/BPO vouchers, journal entries, internal charges and equipment vouchers. | |
| 7/24/26 | Last day to submit all remaining FY26 vouchers |
| Last day to submit FY26 PO/BPO close requests | |
| 9/11/26 | University due date for draft financials to the State. |