Accounting Office

What Do We Do?

The Accounting Office is responsible for:

• Accounts Payable and Accounts Receivable
• Vendor Maintenance within Colleague
• Financial Statements
• Cash Management and Investments
• Travel Vouchers

FY24 Year-End and FY25 New Year Orientation Now Available!

FY24 Year End Dates

• March 15, 2024

  Last day to submit bids for FY23 (ending 6/30/24) for Construction and General Services for processing by June 30, 2024.  See Expenditure Guidelines for additional details.

• March 15, 2024

  Last day to submit furniture requisitions for FY23 (ending 6/30/23) for processing by June 30, 2024. Furniture Planning/Procurement Process

• May 17, 2024

  Final date to submit FY24 requisitions for processing by June 30, 2024.

• June 26, 2024

  Last day for FY24 P-card charges.   The P-card may be used after this date, but charges may be considered FY25 expenses since card settlement times can take a few days.  

• June 27, 2024

  Last day to place orders for Office Depot to be charged as FY24 expense. Items are received after 6/30/24 will be considered FY25 expenses.

• June 28, 2024

  FY24 vouchers can only use prepaid expense object if paid by this date for future year expenses. Otherwise, FY24 and FY25 vouchers will need to be added for each respective year.

• July 12, 2024

  Last day to submit approved Payroll Adjustments (retroactive distributions). Any Change Funding Position Requests for FY24 must be submitted, approved and received by the Budget Office by July 12, 2024. These payroll adjustments will be processed via the Department Budget Table in PeopleSoft HCM on the July 31, 2024 payroll.

• July 17, 2024

  Last day to submit travel voucher reimbursements for FY24. Travel vouchers received after this date will be considered FY25 expenses.

• July 17, 2023

  Last day to submit non-PO/BPO vouchers, journal entries, internal charges, and equipment vouchers for FY24.  Non-PO/BPO vouchers, journal entries, internal charges and equipment vouchers received after this date will be considered FY25 expenses.

• July 26, 2024

  Last day to submit any/all FY24 vouchers. Vouchers submitted after this date will considered FY25 expenses.

• July 26, 2024

  Last day to submit FY24 PO/BPO close requests. If a SharePoint close request is not submitted, the PO/BPO encumbrance will be moved to FY25.

• September 13, 2024

  University due date for draft financials to the State of Illinois.

FY24 New Year Dates

• March 1, 2024

  FY24 requisitions may be submitted.

  Sole Source Submittals are due for 7/1/2024 start date.

• March 15, 2024

  Last day to submit copier, furniture, and software requisitions with a 7/1/2024 start date.

• March 15, 2024

  Last day to submit bids ($100,000+) for a 7/1/2024 start date for general services. 

• April 15, 2024

  Last day to submit 7/1/2024 RENEWAL requisitions that are over bid level ($100,000+).

• May 17, 2024

  Last day to submit FY25 requisitions with a 7/1/2024 start date.

• June 26, 2024

  Enter FY25 vouchers for payment required on 7/1/2024. 

• July 1, 2024

  FY25 Begins - vouchers for FY25 may be entered in Colleague. 

• July 1, 2024

  Resume JP Morgan and Office Depot purchases.